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Submitting your PhD Thesis

Submitting the Soft Bound Thesis

The thesis you submit will be the thesis submitted for examination.  It is not possible to 'retract submission' or to send a revised copy directly to your examiners. You may be asked by your Degree Committee to provide an electronic copy of your thesis - this must be identical to the submitted softbound copy. Please note that you must submit before 5.30pm on your submission deadline (which can be found under 'Thesis submission details' on the Academic tile in your CamSIS self-service) unless your deadline falls over the weekend in which case you must submit your thesis by 5.30pm on the Friday before. 

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for the PhD or EdD degree, you need to follow the same procedure as for the original softbound thesis submission.

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning, as well as larger, structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree.

What format does my thesis have to be in?

The thesis must:

  • be written in English, apart from quotations and recognised technical formulae

  • be thoroughly checked to ensure clear, formal English has been used throughout and that there are minimal typing errors and/or spelling mistakes

  • be typescript on A4 paper

  • be portrait format

  • use double-sided printing where possible

  • use one-and-a-half spaced type

Any photographs or other illustrations should be scanned or printed into the text. 

How do I present my thesis?

You must submit two bound copies of the thesis for examination.  Candidates for the MD degree must submit three copies of their thesis.  Soft-bound thesis must be bound in such a way for the contents to be securely fixed within the covers, i.e. spiral bound.

You may submit a hard bound thesis as your first submission, along with all the paperwork listed below for a first submission. However, if corrections to your thesis are required, you will need to produce a new, corrected, hard bound edition. Should you decide to submit a hard bound thesis at this stage please also follow the guidance on the minimum requirements for a hardbound copy of thesis for Hardbound Submission.

Further information and guidance about printing and soft binding your thesis can be found on the website of the Graduate Union.

What paperwork is needed?

Bound inside the thesis you must include the following:

1. A title page displaying:

  • the full title of the thesis,

  • your full name (as it appears on your passport),

  • your college,

  • the date of your submission (month and year)

  • and a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

  • This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the Preface and specified in the text.

  • It is not substantially the same as any that I have submitted, or, is being concurrently submitted for a degree or diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text. I further state that no substantial part of my thesis has already been submitted, or, is being concurrently submitted for any such degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the Preface and specified in the text

  • It does not exceed the prescribed word limit for the relevant Degree Committee.  For more information on the word limits for the respective Degree Committee. Please see Word Limits and Requirements Page. 

Loose with the thesis(not bound inside) you must provide the following:

  1. One completed thesis submission checklist

  2. Two copies of a Summary/Abstract of about 300 words in length, with your name and thesis title on it.

  3. One completed statement of length form 

  4. One signed Declaration Form

Return completed forms to the Student Registry.

How do I submit my thesis?

You can do this:

  • in person to the reception of the Student Services Centre

  • through a third party to the reception of the Student Services Centre

  • by post

Where do I submit my thesis?

Your thesis should be submitted to the following address:

Student Registry

Student Services Centre

New Museums Site

Cambridge

CB2 3PT

I have submitted my thesis to the Student Registry, what happens next?

When you submit your thesis, either in person or by post, you will be given/emailed a document, Acknowledgement of soft bound thesis, which contains useful information on what happens next regarding your examination process and what rules apply to you at this time. If you submit your thesis by post the acknowledgement will be emailed to you.

The Student Registry updates your CamSIS record and then sends your thesis to the appropriate Degree Committee, who will forward it on to your examiners. If you have not received confirmation of the date of your oral examination within six weeks of submitting your thesis, contact your Degree Committee. Any questions with regard to your thesis at this stage should be directed to the Degree Committee.

When do I need to submit by?

You will be have a date and time by which your thesis must be submitted to your Degree Committee - see Dissertation and Submission Arrangements more information. 

When will I find out my results?

Results are usually posted after your Degree Committee has met and this can vary widely, as such you should contact your Degree Committee for further information.